OneNote is a popular note-taking app developed by Microsoft. Its user-friendly interface, intuitive design, and powerful features make it a popular choice among individuals, students, and professionals. However, there is confusion surrounding its pricing model. In this article, we will explore whether OneNote is free, its key features and limitations, and how it compares to other note-taking apps.

OneNote for Free: Everything You Need to Know

Firstly, it’s important to note that there are two versions of OneNote- a free version that comes with Microsoft Office, and a paid version that is included in Microsoft 365 subscriptions. The free version offers many features, including the ability to create and store notes, clip web pages, and use different formatting options. However, the paid version offers additional features like more storage, version history, and integration with other Office apps.

It’s essential to remember that the free version is not a trial or temporary product and that it’s available through Microsoft’s website as a download. Users with a Microsoft account can download the app for free, and the app has no ads, subscription fees, or premium features. However, features like offline access, email to OneNote, and access to Office Lens are only available with the paid version of OneNote.

Why OneNote Should Be Your Go-To Note-Taking App – Especially Since It’s Free

OneNote’s key benefits are its simplicity and versatility. The app’s interface is easy to navigate, with a clean design and intuitive functions. Its multitasking ability allows users to view multiple notes, create to-do lists, and record audio simultaneously, promoting productivity and organization. The free version is an excellent option for users without subscriptions, who need an app to facilitate their academic work, business organization, or personal projects.

OneNote allows customization, which means users can organize their notes to fit their unique needs. The app’s cross-platform compatibility allows for synchronization and accessibility from different devices, including smartphones, laptops, and tablets. OneNote stands out from other note-taking apps, thanks to its collaboration feature, which enables users to share notes with other OneNote users.

The Benefits of OneNote: Free and Easy to Use!

While OneNote’s paid version may have more advanced features, the free version has essential functionalities that make it a viable option for most users. The app allows users to store notes in different formats, including text, audio, video, and images- making it a versatile tool for academics. Individuals who use handwritten notes will find the free version useful since the app includes features like inking and drawing capabilities. The app’s integration with digital assistants like Cortana also means users can dictate notes hands-free.

OneNote’s ability to store and organize information can help users save time, especially with tasks that require research or collation of information from multiple sources. The app’s notebook organization tool can help individuals keep track of multiple projects simultaneously. The app also has excellent search functionality, allowing users to find specific notes or words, further promoting productivity. The app’s sharing feature means that users can collaborate with their peers or teammates on a group project while remaining organized.

Microsoft OneNote: How to Use the Free Version

Getting started with OneNote is easy. Users need a Microsoft account or an Office 365 subscription to download the app. Once downloaded, users can create a new notebook, add sections, and pages. The app offers multiple formatting options, including bold, italicize, and underline, among others. Inserting images is also easy, with options like copy and paste, drag and drop, and importing from another source. The app’s sharing feature is straightforward, as users can use Outlook, OneDrive, or SharePoint to share notes with others.

OneNote also has several keyboard shortcuts for convenience, and users can customize the app’s settings to suit their unique needs. For instance, users can change the app’s color scheme, enable or disable email notifications, and modify the font’s size and style, among others.

OneNote vs. Other Note-Taking Apps: Is the Free Version Worth It?

OneNote is not the only note-taking app available in the market. Other popular apps like Evernote, Google Keep, and Apple Notes offer similar functionalities. However, OneNote’s free version, with its cross-platform accessibility, ease of use, and compatibility with other Microsoft apps, makes it a good option for users already invested in the Microsoft ecosystem.

OneNote’s organizational capabilities, including its notebook, section, and page organization, coupled with its collaboration capabilities, make it an excellent choice for teams or students who frequently work on group projects. However, users with more sophisticated note-taking needs, like researchers, may find Evernote’s advanced features, such as OCR technology, useful.

Ultimately, OneNote’s free version offers most of the essential note-taking functionalities that individuals need, making it an excellent option for personal or professional use.

Streamline Your Life with Free OneNote: Tips and Tricks

Using OneNote effectively means understanding the app’s full potential features. OneNote offers several handy tips and tricks that can help users maximize its capabilities. For example, users can use “To Do” tags to create to-do lists, reminding them of upcoming tasks. Users can also customize the app’s templates, use email to OneNote to save important emails, and add widgets or tools via the Web Clipper.

OneNote’s mobile app version is also a great option for users on the go. Users can take pictures of handwritten notes and convert them into digital text using OneNote’s OCR technology. The app also facilitates the recording of audio, which is useful, especially during lectures or conferences. OneNote maximizes the user’s productivity, making their lives smoother and more organized.


In this article, we’ve explored OneNote’s pricing model and discussed the free version’s key functionalities and limitations. OneNote’s free version offers most of the essential note-taking features, making it an excellent option for personal or professional use. We’ve also detailed why users should consider OneNote, its benefits, and how to use the free version effectively. We’ve compared OneNote to other popular note-taking apps and concluded that OneNote’s free version offers a combination of simplicity, versatility, and compatibility that makes it a good option for certain users.

By Riddle Reviewer

Hi, I'm Riddle Reviewer. I curate fascinating insights across fields in this blog, hoping to illuminate and inspire. Join me on this journey of discovery as we explore the wonders of the world together.

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